Friday, September 13, 2019

Youth Group Time Line

Sep 14th, 2019:  SFVCCA Youth Group officially announced to the community that it is up and running!  This date is one day after the Chinese Mid autumn festival. We would like to make this day as anniversary day for youth group,

Sunday, September 8, 2019

Meeting Minutes 9/8/19


Meeting Minutes 9/8/19 


Documented by: Alex Lu
Duration: 8:15 am to 9:00 am   
Participants: Alex Lu, Holly Wang, Aaron Du, Olivia Zhao, Eric Wang, Wendy Shen


9/14/19 Meeting Agenda (5:00 to 5:30)

From 4:00 to 5:00, each officer is recommended to bring some easy games to play with kids

Adults

  1. Eric: starts off the meeting and speaks about the youth group (1 minute)
  2. Po (何寶輝): SFVCCA Current present (1 minute)
  3. Wil Lang (朗果偉): Health Club 社長 (3 minutes)
  4. Jack Chen (陳梓湖Heritage Foundation 主任委員 (30 seconds)
  5. Travor Introduce Chiffany Shi, Art/craft teacher for youth group and she will have a few projects on display. She prefers not to give speech. 
  6. Chang Li, will introduce herself as the parent representative (3 minutes)

Students:
  1. Each officer/board member will introduce themselves and what they expect out of this youth group 
  2. Alex/ Andie will introduce the different activities we have scheduled 
  3. Arthur will read a thank you note to everyone for their contributions to this youth group.
  4. There will be a Q&A session from the parents  
  5. Summary: Someone will ask for support families for donation (Trevor?) Because we don’t have all the financial kinks sorted out, for now, we will ask for contact information from parents interested in donating. As of now, the goal is that each family will donate around 100-200 dollars to the group in the future. 


Social Media   


  • As of now, Holly is still working on the website. There are still some issues with the wording that will be fixed and the activities list will be added soon. 
  • For now, we will be using Andie’s banner but in the future, we can hold a banner contest along with a logo contest. 
  • Before the 9/14 parent meeting, please review the website. Put something on the blog regarding what you’ve done in the youth group so far. 
  • Please note that everything regarding our social media and internet usage must go through the board or some form of review. A checks-and-balances system must be established but here are a few things to note:
    • There must be someone who approves our changes to the website or social media. This person is hopefully going to be an advisor 
    • Our Youtube channel must be tightly controlled in order to prevent legal issues regarding music, content, etc. 
    • Release forms (like media release) are required 


Internet 


  • At the moment, the SFVCCA is a bit hesitant to pay for the internet at the SFVCCA facilities. As a result, it is possible that we may have to raise our own funds. 
  • For now, we need a site survey regarding internet usage. We must figure out what we will be using the internet for when we will be using the internet, and where on the facilities will the internet be used. This will allow for easier planning.  
  • Holly is currently working on a set of media usage rules as there must be guidelines on how we use the internet.


Youth Group Structure
  • We need a method to document service hours. This can be through some sort of database or a Google Survey that we can use to ensure that each participant has their hours logged. 
  • An accountant or treasurer is required to tell us the expenses regarding our youth group for transparency and future reference. 

Friday, September 6, 2019

Meeting Minutes: 9/1/2019


Meeting Minutes: 9/1/2019
Attendances: Arthur, Olivia, Aaron, Trevor, Holly, Change
Minutes recorded by Arthur Sun
New member, Aaron Du, joins the youth council.
Email Accounts
-        Discussing the usage of the accounts for the youth council. Holly suggests that the youthgroup@sfvcca.org be used to host more formal/internal documents and contents. Instead, sfvccayouthgroup@gmail.com should be used for the general information, such as the blog and other content.
-        It is now official, youthgroup@sfvcca.org will be used to host more formal/internal documents and contents. Instead, sfvccayouthgroup@gmail.com Is used to host the Facebook, blog, and zoom accounts.
CACA parent meeting
-        There is going to be a 20 minute presentation talking about the youth group. Here, we want to give a presentation about the youth group, allowing for the people to get an understanding of the youth group.
-        Here, the SFVCCA also plans to host the moon cake festival and so on.
-        IN this presentation, we plan to give a general presentation about the youth council, telling people all about the youth council, the activities we have planned, and thanking all of the people who were involved in the creation of the youth group.
-        Afterwords, the youth group presentation will be handed off to Eric, Po, and Jack in order to see what they want to say.

Parent Lecture Series
-        First lecture, CSUN librarian talking about how to write a college essay. This will be hosted in late September, and will be around 1 hour long, with time for question.
-        This series will be run by Holly, May, and Aaron’s mom.
Field Trips
-        Currently, we plan to host no field trips, because there is a worry for liability insurance as we currently have an event planed.
Liability Insurance
-        Already a fully functional google forms page. We can also link to a file to the liability waiver forms in full detail.
-        Will test this out in the first lecture series.

Community Event
-        This is an event that we can host with CACAYC, which we can get to come here and host events to have more events. Also, we will host events with the various Chinese youth clubs in Cleveland and Granada High Schools.
-        This event will be hosted every two weeks and will have various fun and games for the community gatherings.
Chinese Festival Table
-        While in discussion with the Chinese School PTA, it was discovered that the chair wanted to host a table that could be used for fundraising. The tables/booths that were suggested were the Calligraphy table, and the tea table.

Awareness to community
-        Once we advertise to the community, more and more people will be inclined to come. However, this will completely tie us up in terms of workload and other instances.
-        Holly emphasizes that we can’t say yes to all of the events that are offered and that we plan to host.
Websites
-        Holly highlights need to have a working banner, as well as a proper flyer in order to operate and advertise our youth group.
-        The website is hosted at wordy, and currently, we do not have a proper email working device. However, at this time, we will temporarily use the website.

Action items for next week
-        (Trevor)Logo and club involvements
-        (Aaron, Olivia, and Trevor) Forms on the membership and Liability insurance
-        Olivia will work on the logo
-        Will create new blog, which will have all the meeting minutes on there